ELEARNING AUTOMATION: FULL GUIDE

Even if the idea of automation is rather wide, it basically comes down to one factor - algorithms - in the context of online learning and online courses. With their assistance, numerous functions that manage specific elements of the training systems are developed, sparing teachers from additional regular work.

Anastasiia Dyshkant

Content Marketing Manager

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Even if the idea of automation is rather wide, it basically comes down to one factor - algorithms - in the context of online learning and online courses. With their assistance, numerous functions that manage specific elements of the training systems are developed, sparing teachers from additional regular work.

Algorithms, for example, can manage the delivery of content to different groups of students based on their performance. Another example is testing and evaluation. Test automation can range from quickly displaying the right answer to a specific question to the production of whole full-fledged quizzes depending on the subject presented. And these are only a handful of the many examples of eLearning automation.

The Surge in Automation and How It Influences Various Industries

The surge in automation has been a transformative force across various industries, reshaping workflows, processes, and job roles. Automation involves the use of technology, such as robots, artificial intelligence (AI), and other smart systems, to perform tasks that traditionally required human intervention. Here are some ways in which automation is influencing various industries:

Manufacturing:

  • Increased Efficiency: Automation in manufacturing processes has led to higher efficiency and precision. Robots and automated systems can work continuously without the need for breaks, leading to increased production rates.
  • Quality Control: Automation systems can enhance quality control by consistently and accurately inspecting products, reducing defects and waste.
  • Cost Reduction: While there is an initial investment in automation technology, it can lead to long-term cost savings through reduced labor costs, improved resource utilization, and minimized errors.

Healthcare:

  • Robotic Surgery: Robots are increasingly used in surgery to enhance precision and reduce the invasiveness of procedures.
  • Diagnostic Automation: AI is being employed for medical imaging analysis and diagnostic mundane tasks, enabling faster and more accurate diagnosis.
  • Telemedicine: Automation has facilitated the expansion of telemedicine, allowing remote patient monitoring and consultations.

Retail:

  • Automated Checkout: Many retailers are implementing automated checkout systems, such as self-checkout kiosks, to streamline the shopping experience.
  • Warehouse Automation: E-commerce companies are using robots for tasks like picking, packing, and shipping in their warehouses, improving order fulfillment efficiency.

Transportation:

  • Autonomous Vehicles: The development of autonomous vehicles, including self-driving cars and trucks, has the potential to revolutionize transportation, improving safety and efficiency.
  • Drone Delivery: Automated drones are being explored for package delivery, especially in distance learning or hard-to-reach areas.

Finance:

  • Algorithmic Trading: Financial institutions use automation for high-frequency trading and algorithmic trading, making split-second decisions based on market data.
  • Customer Service Chatbots: Automation is employed for routine customer service inquiries through the use of chatbots, freeing up human agents for more complex tasks.

Education:

  • Online Learning Platforms: Automation is used in the creation and delivery of online courses, personalizing learning experiences for students.
  • Grading Automation: AI systems can assist in grading assignments and exams, saving educators time.

While automation brings numerous benefits, it also raises concerns about job displacement, the need for upskilling the workforce, and ethical considerations. Striking a balance between the advantages of automation and the potential challenges it poses is crucial for the sustainable development of industries in the future.

What is eLearning automation?

eLearning automation involves using technology to automate various aspects of online learning. This includes tasks like enrollment, communication, content creation, grading, and analytics. Automation streamlines administrative processes, enables personalized learning paths, and enhances the overall efficiency of online education. Examples include automated grading, personalized content delivery, and the use of chatbots for learner support. Ultimately, eLearning automation aims to improve the learning experience for both instructors and learners.

How Does eLearning Automation Work?

eLearning automation is a type of artificial intelligence that assists teachers in developing first-rate training courses. You don't need to write any code because everything has already been done for you and is working in the background.

Many operations inside common eLearning processes and a single LMS system may be automated with the aid of these algorithms. We gathered the most basic functions and described how algorithms could automate them. 

Related article: The 13 most important advantages of corporate eLearning. 

eLearning Automation Types

Several types of eLearning automation exist, streamlining different aspects of the online learning process:

Administrative Automation:

  • Enrollment and Registration: Automated systems manage user accounts and course enrollment.
  • Notification to students: Automated messages inform learners about deadlines and announcements.

Content Creation and Delivery:

  • Automated Content Generation: Automation tools create quizzes, assessments, and lessons.
  • Distribution: Automation schedules the release of training materials.

Assessment and Feedback:

  • Automated Grading: Multiple-choice quizzes are automatically graded for instant feedback.
  • Analytics: Automated systems collect and analyze learner performance data.

Adaptive Learning:

  • Personalized Learning Paths: eLearning automation tailors content based on individual learner progress.

Learning Management Systems (LMS):

  • Routine Tasks: LMS automates tasks like user authentication and progress tracking.
  • Reporting: Automated tools provide insights into learner engagement and course effectiveness.

Chatbots and Virtual Assistants:

  • Support: Automated chatbots offer instant assistance and guidance to online learners.

Integration with Other Systems:

  • APIs: Automation enables seamless integration with other systems, such as student information and HR systems.

eLearning automation enhances efficiency, reduces administrative tasks, and improves the overall online learning experience.

Automation in eLearning Development

eLearning automation plays a crucial role in eLearning development, streamlining processes, reducing manual efforts, and improving efficiency. Here are several areas where automation is commonly applied in eLearning development:

  • Content authoring
  • Course design and structure
  • Assessment and quiz generation
  • Content personalization
  • Multimedia integration
  • Localization
  • LMS integration
  • Feedback and analytics
  • Quality assurance
  • Updates and maintenance

Implementing automation in eLearning development not only saves time and resources but also enhances the overall quality and effectiveness of online learning experiences. It allows instructional designers to focus on creating engaging and meaningful content while automating routine and repetitive tasks.

How Does eLearning Automation Differ from AI?

eLearning automation streamlines administrative tasks in online courses, like grading and scheduling. It's rule-based and aims to enhance operational efficiency.

Artificial intelligence algorithms in eLearning go beyond automation, incorporating technologies like machine learning and natural language processing. It introduces adaptability and human intelligence, offering personalized learning recommendations and more dynamic interactions.

Benefits of eLearning Automation

Automation would not be so popular if it did not have the undeniable benefits that teachers get at their disposal.

1. Streamlined Course Development Time

According to the survey, 29% of respondents said they spent more than 100 hours creating their online course. Furthermore, the construction of an online course takes several times as long as the production of a traditional face-to-face course. Because of the capabilities of algorithms, eLearning automation is intended to minimize the time required to build a course.

Automation can help you avoid tedious duties and concentrate your efforts on more crucial parts of course design. Algorithms, for example, may produce exams and then evaluate student responses on your behalf. You don't have to spend time generating exams from the start, arranging them, picking answers, and so on since the system performs everything for you using your product training resources. Related article: How Much Does it Cost to Develop an Educational App?

2. Tailored Learning Experience

One of the most significant advantages of online learning is a personalised approach. And it can function almost as effectively as Netflix, which offers TV episodes based on our preferences and interests. eLearning automation algorithms can assist teachers in providing a personalized experience for each student. Algorithms can assign specific curricular units to each student depending on their progress or prior knowledge. Alternatively, eLearning automation can assist students improve their knowledge by making automatic recommendations for more study.

3. Boosted Learning Engagement and Motivation

One of the most difficult tasks for many teachers has always been retaining pupils and enhancing student participation in the learning process. In the field of online learning, there are several strategies for increasing engagement, such as leaderboards, achievements, gaming features, and so on. Among them are also automation algorithms.

They can boost student engagement with apparently trivial factors. Students, for example, can get automatic reminders regarding assignment due dates or the availability of new tasks to do. Furthermore, eLearning automation algorithms can give individualized suggestions to learners, inform them when additional resources related to the topic of study become accessible, and much more. All of these quality-of-life enhancements have a positive impact on engagement.

4. Automated Notifications and Reporting

It's difficult to conceive a successful teaching process in the absence of a reporting system. Previously, instructors had to track all of the data on their own and manually generate tables and graphs to demonstrate the efficacy of their work. However, business process automation can now handle this regular labor. Teachers are liberated from time-consuming reporting procedures since algorithms can accomplish it faster and easier. Furthermore, the algorithm-driven reporting system remains extremely adaptable since teachers may fine-tune all parts of the learning reports, from the names of columns in tables to the final file format.

5. Improved Feedback Mechanism

Good feedback is always the key to success. It is not enough to bring out a mistake when instructing. It is vital to demonstrate to the pupil how to increase his current knowledge. Automation facilitates the process of delivering feedback to students. In addition to merely labeling erroneous responses, the algorithm may offer information that will help them improve their understanding. The impact on learning is going to be great when a student receives customized material with extensive information on issues they are struggling with.

6. Enhances Administrative Effectiveness

The integration of automation into eLearning not only harnesses technological capabilities but also relieves employee growth of a significant burden of administrative tasks. By delegating certain duties to algorithms, the workload on your staff is reduced, allowing more time and resources to be allocated towards course development.

A substantial portion of tasks is efficiently handled by machine learning algorithms, minimizing the need for extensive human involvement. This translates to a reduction in the hours spent ensuring a high-quality learning experience, as technology takes on this role on behalf of your team.

Tips for Automating the eLearning Process

As you may have noticed, the eLearning automation features are extensive and provide several choices for improving existing learning. It's time to get to the meat of our article: the crucial strategies for automating your learning process. 

Related article: AI in eLearning. The Importance of Chatbots.

Tip #1: Begin at a Moderate Pace and Expand Gradually

The first thing you should avoid is automating all components of online training at the same time. This approach might lead to the fact that you simply cannot thoroughly analyze all elements of automation and squander your resources.

The first step is to consider and automate the most routine operations that take the most time but are also quite straightforward. As a result, you will be able to kill two birds with one stone by automating a routine process and testing the eLearning automation capabilities. After that, thoroughly consider your team's input on the automated outcomes before proceeding.

Tip #2: Chart Your Process Flow

For proper eLearning automation, you must properly understand how processes function and where bottlenecks interfere with their performance. It would be preferable if you collaborated closely with people in charge of this procedure. For example, if teachers complain about regularly checking exams or forgetting to distribute assignments to some students, you should speak with them to explain the intricacies of these procedures.

This knowledge will assist in creating a diagram of the entire process and determining which sections can be automated and how. Of course, if you are a jack of all crafts and handle all learning processes yourself, your work is marginally easier because you are already aware of the major flaws in eLearning that necessitate automation.

Tip #3: Automate Communication with Learners

Backend procedures in online learning should be automated initially since there are many activities that can be performed without the need for human participation. For example, students enroll in a course, and then a lengthy process of planning, administration, and communication among course personnel begins. eLearning automation entails gathering and verifying course information (start time, duration, and so on), transmitting it to each student, and much more.

Automation can help avoid unneeded difficulty with formalities through automated letters delivered to all pupils at once by e-mail and include all the relevant information.

Tip #4: Implement Feedback through Automation

The simplicity with which you get feedback has a direct impact on how quickly you can implement that input to the advantage of your course. Furthermore, in addition to receiving direct feedback from students, you may collect data that, when correctly examined, can enhance the content and pacing of online learning. Related article: Why Edutainment is an Absolute Game-changer in Learning?

It is worthwhile to incorporate digital learning quizzes and exams into your course framework for appropriate eLearning automation. This kind of feedback will provide you with a sample of data, and you may notice, for example, that students regularly receive worse grades in one module than in others. Based on this information, you may easily identify and address the module's flaws.

Tip #5: Streamline Your Certification Process with Automation

Certificates to students are an important component of academic learning. They attest to the course's knowledge and serve as a prize for students who complete the course. Let us not forget that a certificate is a proof of knowledge that may be utilized.

However, the granting of credentials for management courses is usually connected with a workload, and the more students that graduate, the longer this procedure takes. It is worthwhile to automate the issuing of certificates in order to alleviate instructors and administrators of online education problems. The system should operate in the same manner as the manager, filling in all relevant data (student personal data, course name, completion date, etc.). It's also a good idea to deliver certificates to pupils through email.

Tip #6: Choose Tools That Provide Reusable Assets

When selecting tools for your project, prioritize those that offer reusable assets. This includes templates, code snippets, or design elements that can be efficiently repurposed across different aspects of your work. This not only accelerates the development process but also ensures consistency and reduces the likelihood of errors. Reusable assets contribute to a more efficient workflow, saving time and effort in the long run.

Tip #7: Automated Evaluation

As previously mentioned, manually grading students' tests can be a time-consuming process. Fortunately, leveraging available technology can alleviate this challenge.

To streamline this task effortlessly, a highly active learning approach is to make use of automation assistance. A commonly employed tool for this purpose is the Learning Management System (LMS). This system is adept at swiftly and accurately conducting assessments on your behalf. So, why not seize the opportunity to automate this process as much as possible?

Wrapping Up

eLearning automation has several advantages that make online learning more pleasurable and productive for all parties involved, from regular students to challenge for training managers. However, it would be beneficial if you approached eLearning automation with caution, and the ideal solution would be to hire a professional team that can effectively implement algorithms.

PioGroup Software is a supplier of online learning solutions with years of subject experience and hundreds of completed projects across several sectors. Tell us about your eLearning problem that has to be automated, and our experts will come up with the finest solution.

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Anastasiia Dyshkant

Content Marketing Manager

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